What’s where?

 

SASSA

 

Klerksdorp Office

cnr Boom & Emily Hobhouse Str.

Tel: 018 487 2301 / 018 487 2316

Jouberton Office

2521J1 Kopanang Drive.

Tel: 018 487 2507

Business Hours

Monday – Friday : 07:30 – 16:30

CLOSED on Weekends & Public Holidays

Sassa Info ENGLISH

Click on a tab below to view information

  • the applicant must be South African citizen, permanent resident or refugee;
  • the applicant and child must be resident in South Africa;
  • child must be under the age of 18 years;
  • must submit a medical / assessment report confirming permanent, severe  disability;
  • the applicant and spouse must meet the requirements of the means test (except  for foster parents);
  • the care-dependent child/children must not be permanently cared for in a State Institution.
  • the primary care giver must be a South African citizen, permanent resident or refugee;
  • both the applicant and the child must reside in South Africa;
  • applicant must be the primary care giver of the child/ children concerned;
  • the child/children must been born after 31 December 1993;
  • the applicant and spouse must meet the requirements of the means test;
  • child can not apply for more than six non biological children;
  • child can not be cared for in state institution;
  • must be a South African citizen, permanent resident or refugee;
  • must be resident in South Africa;
  • must be 18 to 59 years of age;
  • must submit a medical / assessment report confirming disability;
  • medical assessment must not be older than 3 months at date of application;
  • and spouse must meet the requirements of the means test;
  • must not be maintained or cared for in a State Institution;
  • must not be in receipt of another social grant in respect of him or herself.
  • the applicant and child must be resident in South Africa;
  • court order indicating foster care status;
  • the foster parent must be a South African citizen, permanent resident or refugee;
  • child must remain in the care of the foster parent(s).
  • the applicant must be in receipt of a grant for Older Persons;
  • Disability grant or a War Veteran’s grant, and require full- time attendance by another person;
  • owing to his/her physical or mental disabilities;
  • must not be cared for in an institution that receives subsidy from the State for  the care/housing of such beneficiary
  • must be a South African citizen, permanent resident or refugee;
  • must be resident in South Africa;
  • must be 60 years
  • and spouse must comply with the means test;
  • must not be maintained or cared for in a State Institution;
  • must not be in receipt of another social grant for him or herself;
  • must submit a 13 digit bar coded identity document.
Social relief of distress is a temporary provision of assistance intended for persons in such dire material need that they are unable to meet their or their families’ most basic needs. Social Relief of Distress is paid to South African citizens or permanent residents, who have insufficient means and meet one or more of the following criteria:

  • the applicant is awaiting payment of an approved social grant;
  • the applicant has been found medically unfit to undertake remunerative work for a period of less than 6 months;
  • no maintenance is received from parent, child or spouse obliged in law to pay maintenance, and proof is furnished that efforts made to obtain maintenance have been unsuccessful;
  • the bread winner is deceased and application is made within three months of the date of death;
  • the bread winner of that person`s family has been admitted to an institution funded by the state (prison, psychiatric hospital, state home for older persons, treatment centre for substance abuse or child and youth care centre)
  • the applicant has been affected by a disaster as defines in the Disaster Management Act or the Fund Raising Act, 1978
  • the person is not receiving assistance from any other organization or
  • refusal of the application for social relief of distress will cause undue hardships.

Period of Social Relief of Distress (New Policy) Social Relief of Distress is issued monthly for a maximum period of 3 months. An extension a further 3 months may be granted in exceptional cases. Note: No person who is in receipt of social grant may receive the grant and social relief of distress simultaneously. Any person who receive both social relief and grant at the same time must repay the value of the social relief of distress received. This will be recovered from any social grant payment, including an arrear payment. However, where the person who is in receipt of a social grant received social relief of distress as a result of a disaster, that amount will not be recovered.

  • must be a South African citizen / permanent resident
  • must be resident in South Africa;
  • must be 60 years and over or must be disabled;
  • must have fought in the Second World War or the Korean War;
  • mnd spouse must meet the requirements of the means test;
  • must not be maintained or cared for in a State Institution; and
  • must not be in receipt of another social grant in respect of himself or herself.

Driver’s License

 

Klerksdorp Driving License Section

cnr Boom & Emily Hobhouse Str.

Tel: 018 487 8840

Orkney Driving License Section

2521J1 Kopanang Drive.

Tel: 018 487 8219

Stilfontein Driving License Section

2521J1 Kopanang Drive.

Tel: 018 487 8273

Hartebeesfontein Driving License Section

2521J1 Kopanang Drive.

Tel: 018 431 0357

Business Hours

Monday – Friday : 07:30 – 16:30

CLOSED on Weekends & Public Holidays

 

Overview

This Section deals with the testing of applicants for learners and drivers licences
Issuing of learners and drivers licences.
Issuing of professional driving permits.
Testing the eye sight of applicants for learners and drivers licences, assisting members of the public with the renewal of drivers licence
Providing information about the driving and learners licences.
Conducting class for learners licences, assists members of the public for acknowledgement and exchange of driving licences not issued in terms of the Act, and international driving licences/permits.

Appointments for application of Learners and Drivers Licence Tests

Driving Licence Testing Centres were advised by the Provincial Department of Transport at Mmabatho to make appointments on a periodical basis and that the appointments must not exceed two months in advance.
The reason for this is that the Department of Transport plan to implement the computerized booking system for the learners and drivers licences.
This system will not allow an authority to make booking exceeding two months.
Due to this arrangement the Driving Licence Testing Centres in the KOSH Regions are open one day to make arrangements for the booking of learners licence tests and one day to make arrangements for the booking of Drivers Licence Tests.
Notification of the opening days are advertised in the local papers and on the notice boards at the Licensing Sections.
An applicant must produce an acceptable identity document and in the case of the appointment for a drivers licence, the valid learners licence must be produced.
The application fee for a Learners Licence is R120.00
The application fee for a Drivers Licence
For a light motor vehicle is R210.
For a heavy motor vehicle is R210.00
For a motor cycle is R210.00

Kindly note that all applicants need to apply in person for their appointment.

Renewal of drivers licences are every day of the week, Monday to Friday from 07:45 until 11:00.
The cost involved is R210.00 and if a person requires a temporary drivers licence the fee is R81-00 and two identity photos are required.
An acceptable identification must be produced as well as the drivers licence card.
For any further information regarding drivers licences do not hesitate to contact the Management Representatives at the Licensing Sections.

Vehicle Testing Centre

 

Contact number: 018 487 8832
Fax number: 018 469 3923
E-Mail address: svanantwerpen@klerksdorp.org

 

 

Business Hours

Monday – Friday : 07:30 – 16:30

CLOSED on Weekends & Public Holidays

 

Vehicle testing

The services that are rendered in this Section are to test motor vehicles for Road worthiness.
Authorizing the issue of roadworthy certificates,weighing the mass for motor vehicles,discontinuing the operation of motor vehicles in terms of section 44 of the Act.
Giving advice and information regarding the testing of motor vehicles.
Giving advice about building or rebuilding motor vehicles, verifying chassis and engine numbers of motor vehicles.
Giving advice about the dimensions and projections on heavy motor vehicles.
1.The application fee for a bus and goods vehicle is R210.00;
2.The application fee for a motor vehicle and motor cycle is R201.00;
3.Issue of a Roadworthy certificate is R201.00.

Department of Home Affairs

Department of Home Affairs

10 OR Tambo Street, Klerksdorp

Contact number: 018 462 6720

 

 

Business Hours

Monday – Friday : 08:00 – 15:30

CLOSED on Weekends & Public Holidays

 

Click on a tab below to view information

Registering a birth

All children born in South Africa must be registered within 30 days of their birth (in terms of the Births and Deaths Registration Act, 1992.)

A parent, parents, guardian or any other person legally responsible for the child must complete Form BI-24 (with black ink only) and it must be submitted to the nearest office of the Department of Home Affairs if you are in South Africa, or the nearest South African embassy, mission or consulate if you are overseas.

Once the child’s birth has been registered, an unabridged birth certificate is issued free of charge, usually a day or so after the registration application has been submitted.

Getting copies of birth certificates

Unabridged birth certificates are issued upon request to persons who are:

  • South African citizens, whether in the Republic or outside the Republic, including persons who are not South African citizens but who sojourn permanently or temporarily in the Republic, for whatever purpose.

If you need additional copies of an unabridged birth certificate you must: 

  • complete Form BI–154 and submit it to the nearest office of the Department of Home Affairs if you are in South Africa, or the nearest South African embassy, mission or consulate if you are overseas
  • pay the required fee for the application

Undocumented Foreign Nationals who are born in South Africa are issued with a certificate free of charge on registration of their births.

Late registration of a birth

According to the Births and Deaths Registration Act, all births must be registered within 30 Days of birth. If a child birth is not registered within 30 days, it is considered a late registration of birth.

Births reported after 30 days have additional requirements. These types of registration of births are divided into three main categories:

  1. 31 Days up to One Year
  2. One Year up to Seven Years
  3. Seven Years and Above

 

1. 31 Days up to One Year

Apply at designated offices with the following requirements: 

  • DHA 24/LRB (notice of birth)
  • Children born at a health facilities: DHA 24/PB (Proof of birth) / Children born at home: DHA 24PBA (Proof of Birth Affidavit)
  • DHA 288 /A (Affidavit giving reasons for LRB)
  • Biometrics (palm, foot or fingerprint) of the child to be registered
  • Fingerprints of parent/s
  • ID/Passport of parent/s

 

2. One Year up to Seven Years

Apply at designated offices with the following requirements:

  • DHA 24/LRB (notice of birth)
  • Children born at a health facilities: DHA 24/PB (Proof of birth) / Children born at home: DHA 24PBA (Proof of Birth Affidavit)
  • DHA 288/A (Affidavit giving reasons for LRB)
  • DHA 288
  • Biometrics (palm, foot or fingerprint) of the child to be registered
  • Fingerprints of parent/s
  • ID/Passport of parent/s

 

3. Seven Years and Above

Apply at designated offices with the following requirements: 

  • DHA 24/LRB (notice of birth)
  • Children born at health facilities: DHA 24/PB (Proof of birth) / Children born at home: DHA 24PBA (Proof of Birth Affidavit)
  • DHA 288/A (Affidavit giving reasons for LRB)
  • DHA 288
  • Biometrics (ID-size photo and fingerprint) of the person to be registered
  • Fingerprints of parent/s
  • ID/Passport of parent/s

 

Registering the birth of a child born within wedlock

Children born within wedlock can be registered under the surname of the father and mother jointly, where both parents have given constent (subject to the signatures on the margin).

Form BI-24must be completed (with black ink only) and it must be submitted to the nearest office of the Department of Home Affairs if you are in South Africa, or the nearest South African embassy, mission or consulate if you are overseas.

Once the child’s birth has been registered, an unabridged birth certificate is issued free of charge, usually a day or so after the registration application has been submitted.

 

Registering the birth of a child born out of wedlock

Children born out of wedlock are registered under the surname of the mother. They may also be registered under the surname of their biological father provided that the father acknowledges paternity and both the father and the mother consent to the registration of the child under the father’s surname in the presence of a Home Affairs official.

Form BI-24 must be completed (with black ink only) and it must be submitted to the nearest office of the Department of Home Affairs if you are in South Africa, or the nearest South African embassy, mission or consulate if you are overseas.

Once the child’s birth has been registered, an abridged birth certificate is issued free of charge, usually a day or so after the registration application has been submitted.

General information about South African Identity books / Identity Documents

An Identity document is important to get as soon as you are eligible (from 16 years of age) as it proves your identity. The green bar-coded Identity book (ID book) is also a legal form of identity when dealing with public and private institutions. There are many occasions when you will be requested to provide a copy of your ID book – for example for access to housing, education and healthcare services; to apply for a driver’s license or a job; when entering into business agreements and even when registering for the Unemployment Insurance Fund.

You will also need an identity book to apply for a passport, and visas to work, study or visit friends and family overseas. You will also need your identity book to register to vote in the general and municipal elections.

Identity documents are issued to South African citizens or permanent residence permit holders who are 16 years or older. People (including spouses and children) who are working for the South African government or one of its statutory bodies outside of South Africa also qualify to receive South African ID books.

You can apply for your ID book at any office of the Department of Home Affairs or any South African mission or consulate overseas. All applications are sent to the Department’s head office in Pretoria. There, your fingerprints will be matched with those already on record or entered into the National Population Register. Your application will then be processed and once issued, your ID book will be forwarded to the office where you made your application for you to collect.

You must provide your cellphone number in your application so that you can receive regular updates on the progress of your application by SMS. To get the SMS updates, simply SMS the word “ID” followed by your ID number to 32551. You will be charged R1 for each SMS sent.

 

Applying for an Identity book / Identity document for the first time

First time applicants must submit the following documentation to their nearest Department of Home Affairs office or South African mission or consulate abroad:

  • Form BI-9, completed in black ink
  • A certified copy of your Birth certificate or reference book  or a copy of the old Transkei, Bophutatswana, Venda or Ciskei homelands identity or travel documents
  • Two identical, colour photographs (NOT needed at smartcard offices as ID images are captured digitally however colour photographs are still needed for temporary IDs)

Your fingerprints will be taken by a Home Affairs official and imprinted on Form DHA-9.
If you are a naturalised citizen or a permanent residence permit holder you must attach the following to your application form:

  • your naturalisation certificate and a copy, which will be certified by Home Affairs
  • your permanent residency certificate and a copy, which will be certified by Home Affairs
  • your exemption certificate and a copy, which will be certified by Home Affairs
  • Form BI-1620, which must be  completed at a Home Affairs office

If the permanent residence permit or exemption certificate cannot be furnished, Form BI-829 must be completed for the issuing of a duplicate thereof. If the naturalization certificate cannot be furnished, you must apply for a duplicate prior to submitting the ID book application.

 

Correcting errors in the ID Document

If you get your ID book and there are errors in the personal information contained within, the Department of Home Affairs will replace your ID book free of charge.

To apply to correct information in your ID book, simply submit the following to any office of the Department of Home Affairs:

  • Forms BI-9 and BI-309 completed with the correct information
  • Proof  of the error, that shows the correct information e.g.  birth certificate
  • Two identical colour photographs (NOT needed at smartcard offices as ID images are captured digitally)

 

Re-issuing an ID book

You can apply to have your ID book re-issued:

  • If you are married and want to assume the surname of your spouse. You must submit a copy of your marriage certificate, a completed application Form BI-9 and a pay the required fee.
  • If you are a woman and want to apply for a new ID in the name of any of your previous surnames, then documentary proof showing you are entitled to use that surname must be provided (i.e. a birth certificate, a marriage certificate, etc) along with a completed Form BI-9. You will also be required to pay a fee for the re-issue.
  • If your ID book has been lost, stolen or damaged

 

You can apply for a replacement by:

  • Completing Form BI-9 as well if you have not previously submitted your fingerprints
  • Attaching additional documents as required (e.g. a marriage certificate if you are married)
  • Paying the required fee for the re-issue

In the event you lose, damage or have your ID book stolen, you may request a Temporary Identification Certificate (TIC). This can be done at any office of the Department of Home Affairs and is subject to the verification of your fingerprints.

Preparing to get married

The solemnisation and registration of civil marriages, customary marriages and civil unions are managed by the Department of Home Affairs. Civil marriages are governed by the Marriage Act and regulations issued in terms of the Act. South Africa also recognizes customary marriages through the Recognition of Customary Marriages Act, which became effective in November 2000. Civil unions are recognised in terms of the Civil Union Act (2006).

 

If you are planning on getting married, you must:

  • ensure that you are legally allowed to marry
  • understand the legal consequences of a marriage, particularly that marriages in South Africa are automatically in community of property, unless a valid ante-nuptial contract has been entered into before the marriage, and
  • make sure that your marriage will comply with all the legal requirements for a valid marriage

Should you be unsure of any of these, legal counsel should be sought before the marriage is entered into.

 

Verifying your marital status

Due to the large number of fraudulent marriages reported to the Department of Home Affairs every year, a facility has been created for you to check your marital status at any time. You will need your South African ID number in order to use this facility.

You can also sms the letter M followed by your ID number (example: M 5001010050080) to 32551 A reply sms will be sent back to your cellphone to confirm your marital status and the date of your marriage. (R1 per sms and will be charged by your network service provider).

 

Documents required to enter into a marriage

On the day of the marriage a couple must present the following documents to the person officiating at the wedding:

  • Identity documents(for each person getting married)
  • If a foreign national is marrying a South African citizen, they should both present their valid passports as well as well as a completed BI-31 Form (Declaration for the Purpose of Marriage, Letter of no impediment)
  • If the wedding is for a minor (a person under the age of 18 years), the written consent of both parents/ legal guardian or the Commissioner of Child Welfare or a judge should be submitted on Form DHA-32 as well. If the minors getting married are under the ages of 18 for boys or 15 for girls, the written consent from the Minister of Home Affairs will also be required
  • If any of the persons getting married are divorced, then the final decree of divorce should be furnished
  • If any of the persons getting married are widowed, the deceased spouse’s death certificate must be submitted.

 

Conducting a marriage

Only marriage officers authorised in terms of Act No. 25 of 1961 to perform marriages may do so. Presently civil marriages are solemnised at offices of the Department of Home Affairs and at churches (by authorised marriage officers).

A marriage must be conducted in the presence of at least two witnesses in:

  • a church or another building used for religious services
  • in a public office or private house, with open doors
  • in the case of serious illness or injuries, the marriage may take place in a hospital or any concerned facility.

 

Marriage certificates

Two witnesses and the marriage officer must sign the marriage register after the solemnisation of a marriage. Then the marriage officer must issue the parties with a handwritten marriage certificate (BI-27) free of charge.

The marriage officer must then submit the marriage register to the nearest office of the Department of Home Affairs, where the marriage details will be recorded in the National Population Register (NPR).

 

Any additional abridged copies or unabridged copies of the marriage certificate can be requested by:

  • Completing Form BI-130 in black ink and submitting it to the nearest office of the Department of Home Affairs or to the nearest South African embassy, mission or consulate abroad
  • Paying the prescribed fee

The first issue of an abridged marriage certificate is free, and a re-issue is R75.00

 

In addition to abridged or unabridged copies of a marriage certificate, you may also request the following documents after completing Form BI-130 and paying the prescribed fees:

  • A vault copy of the register
  • An abridged marriage certificate that is either computer printed or handwritten

 

Prohibited Marriages

The law states that certain categories of people may not marry. These include:

  • Minors, unless the prescribed consent to the marriage has been given
  • People who are already married. bigamy is a punishable offence in South Africa. Such marriages are also null and void under South African law
  • In the columns below, a man may not marry any person mentioned in column 1; and a woman may not marry any person mentioned in column 2:
1 2
Mother
Daughter
Father’s mother
Mother’s mother
Son’s daughter
Daughter’s daughter
Sister
Wife’s mother
Wife’s daughter
Father’s wife
Son’s wife
Father’s father’s wife
Mother’s father’s wife
Wife’s father’s mother
Wife’s mother’s mother
Wife’s son’s daughter
Wife’s daughter’s daughter
Son’s son’s wife
Daughter’s son’s wife
Father’s sister
Mother’s sister
Brother’s daughter
Brother’s daughter’s daughter
Sister’s daughter
Sister’s daughter’s daughter
Sister’s son’s daughter
Father
Son
Father’s father
Mother’s father
Son’s son
Daughter’s son
Brother
Husband’s father
Husband’s son
Mother’s husband
Daughter’s husband
Father’s mother’s husband
Mother’s mother’s husband
Husband’s father’s father
Husband’s mother’s father
Husband’s son’s son
Husband’s daughter’s son
Son’s daughter’s husband
Daughter’s daughter’s husband
Father’s brother
Mother’s brother
Brother’s son
Brother’s son’s son
Sister’s son
Sister’s son’s son
Sister’s daughter’s son

 

Consent to the marriage of a minor

If you are or your partner is a minor (younger than 18 years) in the care of either your respective parents or a legal guardian, only the parents’/guardian’s written consent (Form DHA-32) is necessary for you to obtain a marriage certificate.

If a parent whose consent is legally required but either cannot be found to grant consent, or is legally incompetent to do so, then an application may be made to a Commissioner of Child Welfare for consent to the marriage.

If your parents and/or a Commissioner of Child Welfare refuse to grant consent for your marriage, you may then apply to a judge of the High Court for consent. The judge will not grant consent unless there is sufficient evidence that the marriage is in the interest of the minor and that prior consent has been unreasonably refused.

In addition to getting consent from the parents or guardian, boys under the age of 18 and girls under the age of 16 may also be required to seek the consent of the Minister of Home Affairs. The Minister may, on application, condone a marriage which required his/her consent but was contracted without such consent.

 

Voiding the marriage of a minor

A marriage contracted without the legally required consent of the parents or guardian can be made void, in other words, declared null and void by the High Court at the request of the parents or guardian:

  • before the minor turns 21 and
  • within six weeks of the date on which the marriage first came to their knowledge

 

If you are a minor, you may apply for the dissolution of the marriage:

  • before you turn 21, or
  • within three months after turning 21.

 

Customary Marriages

In South Africa, the definition of a customary marriage is one that is “negotiated, celebrated or concluded according to any of the systems of indigenous African customary law which exist in South Africa”. This does not include marriages concluded in accordance with Hindu, Muslim or other religious rites.

 

Requirements for a customary marriages

For a customary marriage to be recognised as a valid marriage, it has to have been entered into before 15 November 2000.

 

However, if entered into after 15 November 2000 it must comply with the following requirements:

  • The marriage must be negotiated, entered into or celebrated in accordance with customary law
  • The prospective spouses must be above the age of 18 years
  • Both prospective spouses must consent to the marriage

The parents of a prospective spouse who is a minor must consent to the marriage. If he/she has no parents, then his or her legal guardian must consent. If the parents or legal guardian cannot consent, a Commissioner of Child Welfare can be approached for consent. Where consent is refused by either of the parents, the legal guardian or the Commissioner of Child Welfare, only a judge of the High Court may consider granting consentIf either of the prospective spouses is already a spouse in a civil marriage, a customary marriage cannot be entered into during the subsistence of the civil marriage. A similar provision is also applied to customary marriages entered into from 1 December 1988.

Although there is no restriction on the number of customary marriages that a man may enter into, no further customary marriage may be entered into unless an order of court regulating the future matrimonial property system of his marriages has been obtained.

 

Registering customary marriages

Customary marriages must be registered within three months of taking place. This can be done at any office of the Department of Home Affairs or through a designated traditional leader in areas where there are no Home Affairs offices.

The following people should present themselves at either a Home Affairs office or a traditional leader in order to register a customary marriage:

  • the two spouses (with copies of their valid identity books and a lobola agreement, if available)
  • at least one witness from the bride’s family
  • at least one witness from the groom’s family
  • and/or the representative of each of the families

In the event that the spouses were minors (or one was a minor) at the time of the customary marriage, the parents should also be present when the request to register the marriage is made.

Customary marriages are registered by completing BI-1699 and paying the required fees. An acknowledgement of receipt BI-1700 will then be issued by the Department.

 

Registering more than one customary marriage

If a male person is already in a customary marriage and wishes to enter into another customary marriage he has to, at his own cost, get a court order from a competent court which will regulate his future matrimonial property system.

It is also possible for a male person who is already in a customary marriage to enter into a civil marriage. They should follow the normal procedure for civil marriages.

 

Civil Unions

The Civil Union Act (effective from December 2006) allows anyone – regardless of their sexual orientation – to marry either through a civil union, a civil marriage or a customary marriage.
Civil unions may be conducted by:

  • designated marriage officers for specific religious denominations or organisations
  • designated officers employed by the Department of Home Affairs and the Magistrates’ Courts

At least two competent witnesses must be present at the ceremony.
Requirements for registering a Civil Union

  • Both persons must be 18 years or older to enter into a Civil Union
  •   Both persons may not be already married in terms of any other Act.

 

Documents required to conclude a Civil Union

  • Valid South African identity books for both persons entering into the Civil Union
  • A valid passport if one of the partners is a foreign national
  • A completed Form DHA-1763 (Declaration for the Purpose of Marriage)
  • Form DHA-1766 (Civil Union register), which must be completed by the marriage officer
  • A completed Form DHA-1764 (Registration of a Civil Union) in which the couple must indicate whether or not they are entering into a Civil Union marriage or a Civil Union partnership
  • A copy of the Divorce Order if one of the partners was previously married but subsequently divorced.

If any of the required documentation cannot be produced, one of the partners must submit an affidavit confirming the documents cannot be made available for the purpose of concluding the Civil Union.

Registering a death

The Births and Deaths Registration Act requires that a person’s death be reported to any one of the following people:

  • Specific officers at the Department of Home Affairs
  • South African Police Service members, especially in areas where the Department of Home Affairs has no offices
  • South African mission, embassy  or consulate, if the death occurred abroad
  • Funeral undertakers who are appointed and recognised by the law

 

Form BI-1663 (Notification of death/still-birth) must be completed when reporting a death. The following people have to complete different sections of this form:

  • The person reporting the death
  • A medical practitioner (where a medical practitioner is not available to complete this form, in rural areas for example, a traditional leader may complete the form)
  • A Home Affairs official (where an official from the Department of Home Affairs is not available then a member of the SA Police Services may be approached to complete the form)

 

A Death Report (Form BI-1680) will be issued after a death has been registered. This report can be issued only by someone whom the Department of Home Affairs has authorised to do so (this includes traditional leaders, members of the SA Police Services and authorised undertakers).

These designated people may also issue burial orders. No burial may take place unless authorised by way of a burial order (Form BI-14).

 

Reporting a death that occurred outside South Africa

Deaths of South African citizens and South African permanent residence permit holders that occur outside South Africa must be reported to the nearest South African embassy or mission abroad. The country in which the death occurs must issue a death certificate and a certified copy of the death certificate must be submitted to the South African embassy or mission when reporting a death.

If the deceased is to be buried in South Africa, the embassy or mission will assist with the paperwork and arrangements with regards to transportation of the body to South Africa.

 

Issuing of death certificates

The Department of Home Affairs will issue a Death Certificate on receipt of the notification of death (Form BI-1663)and the Death Report (Form BI-1680).

Applications for a Death Certificate must be lodged at any office of the Department of Home Affairs or at any South African embassy, mission or consulate if the death occurs abroad.

An abridged death certificate will be issued free of charge on the same day of registration of death. An unabridged death certificate can be obtained by completing Form BI-132 and paying the required fee.

 

Erroneously/ Fraudulently registered deaths

If a person has been erroneously or fraudulently recorded as dead in the National Population Register (i.e. they are still alive) this must be reported as soon as possible to the nearest Department of Home Affairs office for urgent investigation and corrective action.

Recording an adoption

In terms of section 25 of the Child Care Act, 1983 (Act No. 74 of 1983) the Department of Home Affairs must record the adoption of a child in the child’s birth register if so requested by the adoptive parents.

To record the adoption, the adoptive parents must then:

  • complete Form BI-193
  • submit a written request to record the adoption to any domestic office of Home Affairs
  • submit a certified copy of the adoption order
  • pay the fee required to record an adoption

 

It is important to note that the Department of Home Affairs is responsible only for the recording of the adoption of a child in the child’s birth register if so requested by the adoptive parents.

Any other matters relating to adoption fall within the duties of the Department of Social Development (previously Welfare & Population Development).

REQUIREMENTS ON CITIZENSHIP APPLICATIONS 

The South African Citizenship Act, 1995 (Act 88 of 1995) was amended by the South African Citizenship Amendment Act, 2010 (Act No. 17 of 2010) which came into operation on 1 January 2013. It brought in updated requirements in areas of different applications around Citizenship:

NATURALISATION APPLICATIONS

  • Applications for naturalisation may only be received by the office if the applicant has been on a Permanent Residence Permit for a period of ten (10) years from the date of obtaining Permanent Residence (PR) in the Republic of South Africa. No application may be received by the office if the applicant has less than the prescribed ten (10) year period.
  • All applicants who wish to apply and are eligible to apply for naturalisation mustbe informed that the process for application will only begin when verification of Permanent Residence Permit has been confirmed by Immigration Services (IMS) through a written and signed letter of proof or PR to be attached to the application. This will require offices where such applications are received to first send verification of PR requests to IMS before receiving an application for naturalisation. Within the same period submit a request to SAPS for a Police Criminal Record check and confirmation to be attached. (SAPS record must be six months valid).
  • Applicants must be informed that they must obtain Police Clearance and a letter of acceptance of dual citizenship from country of citizenship (or origin) to be attached to the application for naturalisation.
  • Applications for naturalisation must be forwarded to the Head Office Citizenship Section within five (5) working days from date of receiving a fully compliant application by the Front Office.
  • Applications must be put on Track and Trace 035 reflecting every stage of the process update without fail.
  • All applications for naturalisation must have a PR identity number with a copy of ID submitted, before they can be received by the Front Office as applications for naturalisation.
  • Proof of language proficiency must be attached with application for naturalisation as well as the completed language test form.
  • Requirements for an application for naturalisation continue as they have been prescribed by the Citizenship Act.
  • It is compulsory to attend Induction to become a citizen of the Republic of South Africa
  • It is compulsory for all to attend the Naturalisation Ceremony and stand before a Judge in order to be granted citizenship in South Africa. Failure to attend would result in withdrawal or non-issuance of Certificate.
PLEASE NOTE – Applicants for naturalisation must be informed to constantly check their status of application or progress with the office of application as approved applications that require signing of “Declaration of Allegiance” will only be valid for a period of six (6) months from date of approval as appearing on 035. Any expired period of signing the “Declaration of Allegiance” will be considered as non-compliance. The application process would immediately lapse and an applicant for naturalisation would be required to lodge a new application.

​DETERMINATION OF CITIZENSHIP STATUS 

  • An application for Determination of Citizenship must be forwarded to Head Office before any application is submitted. This is to ensure that a correct application is submitted by the applicant.
  • All applications for identity documents, passports and other services mustbe accepted following confirmation of citizenship status of the applicant by the Head Office.
  • All applications for Determination of Citizenship Status must be fully completed in order to comply with the time for the determination of citizenship status.

REQUIREMENTS 

  • DHA -175 (application form)
  • DHA -529 (applicant form)
  • Proof of continuous residence 1 year prior to application
  • RSA Police report valid for six (6) months from the date of issue
  • Police clearance from country or countries of present nationalities
  • Letter confirming acceptance of dual nationality
  • Proof of payment (R300.00) as per regulated by the National Treasury

All supporting documents must be attached to enable easy reference to an application. All offices, including embassies, must ensure that office stamps and sign off are adequately done on each application submitted.

​FOREIGN BIRTH REGISTRATION

  • All births registered by the Department are in terms of the Births and Deaths Registration Act. There is no exclusion or separate requirements for foreign birth registrations.
  • Supporting documents must be attached to an application as prescribed in the Births and Deaths Registration Act. Only complete applications with required supporting documents will be accepted and processed for Foreign Birth Registration.
  • Offices must ensure that parents/grandparents birth certificates are attached with every application submitted. Without these no application will be processed.

REQUIREMENTS:

  • Application form Notice of Birth (DHA 24)
  • DHA 529 (applicant, parents duly fully completed)
  • Full birth certificate of the applicant
  • Front office Verify birth certificate of the applicant’s age from 15years and above with the country of origin (embassy)
  • Marriage certificate if the parents are married or both parents must acknowledge paternity.
  • Proof of birth / citizenship of the South African parent
  • Police report from country of origin as well as one from RSA (15 years and above)
  • An interview report for both the applicant and the South African parent (15 years and above)
  • Proof of Paternity / DNA tests (15 years and above)

The Births and Deaths Registration Act, 1992 (Act No. 51 of 1992) read with the Identification Act, 1997 (Act No. 68 of 1997) provides for the rectification, amplification and amendment of the personal information of individuals as contained in the National Population Register of South Africa (NPR).

The aforesaid Births and Deaths Registration Act, 1992 provides for the following specific amendments:

Re-registering a child born out of wedlock

A child registered as born out of wedlock, whose parents later marry after the birth has been registered, may be re-registered as born within wedlock. Form BI-59 must be completed and submitted with proof of the marriage to any Home Affairs domestic office. Both parents must sign the said form in the presence of a Commissioner of Oaths.

Inserting a forename or surname in a birth register of a person registered without a forename or surname (Section 23 of the births and Deaths Registration Act, 1992)

Applications for the insertion of a forename or surname, as the case may be, must be on a duly completed Form BI-795.

Inserting the biological father’s particulars in the birth register of a child born out of wedlock

Both parents must complete Form BI-1682 and submit it to any domestic Home Affairs office.

If the mother refuses her consent to the insertion, the father may apply to a High Court for exemption of the mother’s consent.

Altering a forename (Section 24 of births and Deaths Registration Act)

Form BI-85 must be completed in order to change a forename(s).

Tariffs vary for majors and for persons who have not entered into a legal marriage or who have not been declared as majors in terms of the Age of Majority Act.

Altering the surname of a minor (section 25 of births and Deaths Registration Act)

You can change the surname of a minor:

  • If a child is born out of wedlock and the mother marries a person other than the child’s biological father and wishes to change the child’s surname to that of her husband.
  • If a mother, after her divorce from or the death of her husband (father of child), wishes to change the child’s surname to her maiden surname or to another surname she bore legally; or if she has remarried, to the surname of her new husband.
  • If a child is born out of wedlock but registered under the biological father’s surname and the mother wishes to change the child’s surname to hers
  • If a minor is under the care of a guardian and the guardian wishes to change the child’s surname to his/hers.
  • Other situations not mentioned above where a good and sufficient reason for the change exists.

Applications must be on a duly completed Form BI-193.

Requirements:

  • The natural father’s written consent, unless waived by a competent court, is a statutory requirement in the case where the child was born in wedlock.
  • The mother’s husband, whose surname the child is to assume, must also give his written consent to the assumption.
  • Both the natural parents’ written consent is required as well as a good and sufficient reason, in writing, for the change.

Assuming a different surname (Section 26 of Births and Deaths Registration Act, 1992)

A woman may assume her husband’s surname, or revert to her maiden surname or a prior surname she legally bore, and since 1997 a woman may also join her surname with that of her husband’s as a double-barreled surname.

No application to the Department of Home Affairs is necessary in these instances, but to enable the Department to update the Population Register, women should notify the Department of such changes in writing.

Apart from the aforesaid exclusions, no major may assume another surname unless such change of surname has been approved by the Director-General of Home Affairs and has been published in the Government Gazette. Applications in this regard may be lodged at any domestic Home Affairs office or any South African embassy, mission or consulate abroad.

Applications must be on a duly completed Form BI-196 and a good and sufficient reason, in writing, for the change must be furnished.

Changing gender

In terms of section 27(A) read with the provisions of the Alteration of Sex Description and Sex Status Act, 2003 (Act No.49 of 2003).

Applications can be made by:

Persons who have undergone a sex change operation or medical treatment resulting in their gender reassignment.  In such cases two medical reports are required:

  1. one by the medical practitioner who applied the procedure or medical treatment or by a medical practitioner who has experience in such procedures or treatments, and
  2. a report by a second medical practitioner who has independently examined the application to established his/her gender.

Intersexed persons

In this category, the applicant must submit:

  • a report by a medical practitioner corroborating that the applicant is intersexed, as well as
  • a report by qualified psychologist or social worker corroborating that the applicant is living and has lived stably and satisfactorily, for an unbroken period of at least two years in the gender role corresponding to the sex description under which he or she seeks to be registered

Applications must be on Form BI-526 or a written request, accompanied by the required medical reports

Rectifying the date of birth, gender or place of birth in the birth register

Should any information contained within a document issued by the Department of Home Affairs be incorrect as a result of a departmental error, the error will be corrected free of charge.

However, if the mistake was on the part of the applicant, correction of the information will have to be applied for by completing Form BI-526 and the prescribed fee must be paid.  Submission of proof of the correct information is a prerequisite in such instances

Please be informed that the Department of Home Affairs will no longer issue Temporary Passports as from 01 September 2014. South African citizens travelling abroad as well as to the neighbouring states are refused entry into a number of countries when travelling on Temporary Passports. This has resulted in accusations and claims against the Department in cases where citizens are refused entry into a particular country despite the Department having issued the Temporary Passport.

A Temporary Passport was initially issued as an interim travel document due to longer turn-around times taken to issue a permanent 10 years tourist passport. This turn-around time has improved drastically rendering issuance of Temporary Passports redundant. Finally, Temporary Passports have been abused for corruption purposes and this threat remains, which puts South Africa at risk of its travel documents being unreliable and not trustworthy. Elimination of Temporary Passports aims to remove this risk.

 

Only EMERGENCY TRAVEL CERTIFICATES (ETC) will be issued to an applicant under circumstances of emergency travel purposes:

  • if passport is lost/stolen while abroad
  • if traveling to countries accepting ETC on emergency cases, such as family member in distress that needs immediate assistance or deceased family members.

General information about South African passports

A passport is a document issued by a national government for international travel and it certifies the identity and nationality of the holder.

Applicants should note that In terms of section 26(B) of the South African Citizenship Act, 1995, it is a punishable offence for a South African citizen of 18 years and older to leave or enter South Africa on a foreign passport.

South African passports and travel documents are issued in terms of the South African Passports and Travel Documents Act, 1994, and the related Regulations.

Permanent South African passports  and travel documents (machine-readable documents) are printed only in Pretoria, South Africa, from where they are dispatched to the offices of application. Applications made within South African borders can be submitted to any office of the Department of Home Affairs; applications made outside of the country can be submitted to your nearest South Africa embassy or mission.

It is important to know that when you apply for a passport, whether in South Africa or overseas, you must apply in person because: 

  • The passport officer must be satisfied that your identity is legal and valid
  • The passport officer must check that your photograph is a true image of yourself; and
  • Your fingerprints must be taken (for people who are aged 16 years or older) and checked against the National Population Register

You must also note that:

  • All documents required for passport applications should be completed in black ink
  • Husband, wife and children must all complete separate application forms.  Both parents and the children concerned must be present when applying for passports for children. See exceptions under Tourist Passports:persons under 16
  • Passports are issued in accordance with your names as they appear in the National Population Register (NPR) at the time of your application.  Any changes to your names must be applied for, finalised and recorded in the NPR before you submit your passport application

You must have a South African identity number when you apply for a passport. In the event that you do not have a South African identity number, you must apply for the registration of your birth and for a South African identity document, as the case may be, first.

If you do not have a valid regular passport and you need to travel urgently, you can apply for an emergency travel document/certificate subject to the requirements below. Remember that some countries do not accept emergency travel documents/certificates. You must check this with the relevant authorities of the country you intend visiting before applying for emergency passport/travel certificates.

Except for official and diplomatic passports, fees are applicable for all types of passport / travel document applications. Applications to replace lost, stolen or damaged passports will be double the normal fee if the incident was as a result of the passport/travel document owner’s negligence.

A regular tourist passport contains 32 pages, but frequent travellers can opt to get a maxi tourist passport with 48 pages.

Tourist passports: persons16 years and older and maxi tourist passports are only issued to SA citizens 16 years or older. These passports are valid for 10 years.

Tourist passports: persons under 16 years are issued to SA citizens who are aged 15 years or younger. These passports are valid for 5 years.

Passports cannot be renewed. Once the validity period of a passport expires you will have to submit a new application for a passport.

Passports must be valid for at least 30 days after the intended date of departure. Passports should also have at least two blank pages for entry stamps. The blank pages cannot include the “endorsement” page at the back of the book. If you need a visa, you must ensure that your passport has two blank facing pages – one for the visa and one for an entry stamp.

South African passports include the following information:

  • A photo of the passport holder
  • Type of passport
  • Issuing country
  • Passport number
  • Given names and surname of the passport holder
  • Nationality of the passport holder
  • Gender of passport holder
  • Birth date
  • Birth place
  • Issue date
  • Expiry date
  • Issuing authority

Applying for tourist passports: Persons 16 years and older

These passports are issued to SA citizens who are 16 years and older.
The passports are valid for 10 years from the date of issue, and are not renewable. When your South African passport expires you have to complete a new application to get a new passport.

To apply for the passport, you must submit the following documents:

  • A duly completed passport application Form DHA-73
  • Your original identity document and a copy, or a birth certificate and copy thereof if under 16
  • If under 18 years, parental consent for issuing of the passport. Please see Tourist passports: persons under 16 for the requirements
  • A completed determination of citizenship Form DHA-529  when applying from abroad
  • Present any existing valid tourist passport or if you have lost your passport or it has been stolen and you are applying for a new passport,  you must provide a loss of passport report (DHA-335 ) and confirmation that you reported the loss to the police
  • Two colour photographs that comply with the Passport and ID Photograph Specifications (NOT needed at smartcard offices as ID images are captured digitally)
  • Pay the prescribed fee for the passport

Applying for Maxi Tourist Passports

Maxi tourist passports are 48-page documents meant for frequent travellers. They are the same as regular tourist passports except that they contain more pages for visas.

They are issued only to SA citizens  aged 16 years or older. The documents are valid for 10 years and are not renewable. Once the validity period of a passport expires you will have to submit a new application for a passport.

To apply for a Maxi tourist passport you must submit the following documents:

  • A duly completed passport application Form DHA-73
  • Your original identity document and a copy, or a birth certificate and copy thereof if under 16
  • If under 18 years, the prescribed consent by parents must be furnished. Please see Tourist passports: persons under 16 for the requirements
  • A completed determination of citizenship Form DHA-529  when applying from abroad
  • Present any existing valid tourist passport or if you have lost your passport or it has been stolen and you are applying for a new passport,  you must provide a loss of passport report (DHA-335 ) and confirmation that you reported the loss to the police
  • Two colour photographs that comply with the Passport and ID Photograph Specifications (NOT needed at smartcard offices as ID images are captured digitally)
  • Pay prescribed fees

Applying for Tourist  Passports: Persons under 16 years

These passports are issued to SA citizens who are 15 years or younger.  The passports are valid for 5 years and are not renewable.  Once the validity period of a passport expires you will have to submit a new application for a passport.

To apply for the passport you must submit the following documents:

  • A duly completed passport application Form DHA-73
    • If the parents are married, the passport application form must be signed by both parents and the child and both parents should be in attendance when the application is submitted.
    • Please note that the child and both parents should be in attendance when the application is submitted to the nearest Home Affairs office or SA Mission/Consulate. If a parent cannot be in attendance, a letter of consent and copy of ID will no longer be accepted.
    • If divorced and sole parental rights and responsibilities in regard to guardianship have not been granted to one parent, the child and both parents should be in attendance when the application is submitted and both must sign the application form.
    • If a parent is deceased, his or her death certificate and a copy thereof must accompany the application for the passport
    • In the case of minors born out of wedlock, the biological father ’s consent will also be required if any of the circumstances as outlined in section 21 of the Children’s Act, 1995, are applicable, the child and both parents should be in attendance when the application is submitted.
    • If the applicant is in the care of a guardian other than the parents, proof of the High Court’s appointment must accompany the application.
    • If a parent cannot be located or refuses to consent, or a dispute concerning consent arises, the matter should be referred to the Children’s Court. The Court’s decision must be submitted with the application for the passport.
  • The child’s South African birth certificate and a copy thereof
  • Two colour passport photographs that comply with the Passport and ID Photograph Specifications (NOT needed at smartcard offices as ID images are captured digitally)
  • Payment of the prescribed passport fee

Applying for Official passports

Official passports are issued to officials attached to government institutions who have to travel on official business. These passports are only valid for a period of 5 years.

To apply for an official passport you must submit the following documents:

  • A duly completed passport application Form DHA-73
  • Your original identity document and a copy
  • A letter on the official letterhead and signed by the head of institution or his or her delegate confirming that the passport is needed for an official trip and that you are employed by the institution
  • Two colour  photographs that comply with the Passport and ID Photograph Specifications (NOT needed at smartcard offices as ID images are captured digitally)
  • Submit your existing valid official passport or if lost or stolen a lost passport report (DHA-335) as well as confirmation that the loss was reported to the police

You will also have to sign an undertaking

  • To use the official passport only for duly authorised trips
  • To keep the passport in safe custody
  • Hand in the passport to the Department of Home Affairs if you leave government service or you will no longer require an official passport
  • To return your passport to a designated person in your department or organisation for safe-keeping on return from your official trip
  • To report the loss of an official passport to the SA Police Services and the designated person in your department or organisation as soon as possible after the loss.

Applying for Diplomatic passports

Diplomatic passports are administered by the Department of International Relations. Enquiries should be directed to the Protocol Section in the aforesaid Department.

Applying for Documents for Travel Purposes

Documents for travel purposes are issued to South African permanent residence permit holders who cannot obtain travel documents from their countries of origin. These documents are only valid for a period of 5 years.

To apply for a document for travel purposes, you must submit the following:

  • A duly completed passport application Form DHA-73
  • Written confirmation by your country of origin that the country cannot issue you with a passport, except in the case of refugees that have been granted permanent residence as a refugee.
  • If under 18 years, the prescribed consent by parents must be furnished. See requirements under Tourist passports for persons under 16
  • Your permanent residence permit and a copy thereof
  • Your original SA non-citizen identity document and a copy thereof
  • Two colour  photographs that comply with the Passport and ID Photograph Specifications (NOT needed at smartcard offices as ID images are captured digitally)
  • Payment of the prescribed fee.

Applying for Emergency travel documents

Emergency Travel Certificates are issued to South Africans who have to travel urgently for reasons of

  • death
  • sickness or
  • other emergency or urgent matter

The emergency travel certificate is valid for a maximum period of 9 months but only for a single trip.

To apply for an Emergency Travel Certificate you must submit the following documents:

  • A duly completed passport application Form DHA-73
  • Your original identity document and a copy thereof
  • If under 18 years, the prescribed consent by parents must be furnished. See requirements under Tourist passports for persons under 16
  • Written motivation for the issuing of the Emergency Travel Certificate, along with any proof of the urgency of the trip (e.g. confirmation of funeral arrangements, doctor’s letter confirming sickness,  etc)
  • A schedule of your travel arrangements
  • Proof of your South African citizenship in the form your South African identity book, birth certificate or old  passport and a copy thereof
  • Two colour  photographs that comply with the Passport and ID Photograph Specifications (NOT needed at smartcard offices as ID images are captured digitally)
  • Payment of the prescribed fee

Applying for Crew Member Certificates

Crew member certificates are issued to South Africans who are crew members of an airline registered in South Africa.

To apply for a crew member certificate you must submit the following documents:

  • A duly completed  passport application Form DHA-73
  • Your original SA identity document and a copy thereof
  • Two colour  photographs that comply with the Passport and ID Photograph Specifications (NOT needed at smartcard offices as ID images are captured digitally)
  • Official letter from your employer confirming that you are employed by the airline

The new requirements for children travelling to or from the Republic of South Africa take effect on 1 June 2015. The requirements are aimed at establishing the principle that all minors require the consent of their parents when traveling into or out of the Republic.

1. APPLICATION OF THE NEW REQUIREMENTS

1.1. The documents listed under paragraph 4 shall upon request be produced at a port of entry by:

  • South African minors upon leaving the Republic, and
  • Minors who are foreign nationals and who are visa exempt when travelling through a port of entry of the Republic.

1.2. Minors who apply for a South African visa at any mission or VFS service-point shall be required to submit as part of the application, documents listed hereunder at paragraph 4, prior to such visa being issued.

1.3. Where a minor applies for a visa inside South Africa or at a South African embassy abroad it shall be standard practice for all supporting documents to be submitted prior to the visa being issued. Sworn translations of the documents should be submitted with the visa application as stipulated in Regulation 9(4) of the Immigration Regulations, 2014. However, persons who are visa exempt need not submit any translations when reporting to an Immigration Officer at a port of entry. Supporting documents should either be the originals or certified copies of the originals.

2. EXEMPTIONS

  • Minors who began their journey prior to 1 June 2015 shall not be required to produce the documents listed in paragraph 4 should the return leg of the journey occur after 1 June 2015.
  • No supporting documents will be required in the case of minors in direct transit at an International Airport.
  • Minors who are South African citizens travelling to South Africa with South African passports may be accepted by conveyors for travel without presenting birth certificates. Such minors will be assisted by Immigration Services upon arrival at South African ports of entry.
  • Minors in possession of valid South African visas shall not be required to produce the documents listed in paragraph 4 when travelling through a port of entry of the Republic.
  • In the case of countries that endorse the particulars of parents in children’s passports, or other official identification documents, these documents shall be acceptable for the purpose of establishing the identity of parents of the travelling minor. Example: Indian passports record the parents’ names on the passport. In this instance, the requirement of an Unabridged Birth Certificate as stated in paragraph 4 may be dispensed with.
  • In the case of school tours, the parental consent affidavit may be replaced with an affidavit from the school principal confirming that all consent letters are held by the school.  Upon producing this affidavit, immigration officers at ports of entry and South African missions abroad would not require any additional documents from individual scholars such as parental consent, unabridged birth certificates, death certificates, court orders or copies of the  passports or identity documents of the parents and of the person receiving the child in SA. This special dispensation applies to all schools registered with the Department of Basic Education and its equivalent abroad.

3. DEFINITIONS

3.1. Alternative Care

  • Section 167 of the Children’s Act, 2005 (Act No. 38 of 2005), states that a child is in Alternative Care if the child has been placed in:
    • foster care;
    • the care of a child and youth care centre following an order of a court in terms of that Act or the Criminal Procedure Act, 1977 (Act No. 51 of 1977); or
    • temporary safe care.

3.2. Child/Minor

  • South African law regards any person younger than 18 years as a child or minor.

3.3. Equivalent Document

  • Any official document (Example: identity document or passport issued by the relevant authority of any country) or letter issued by a foreign government (including a foreign embassy) or a letter issued by the Director-General of Home Affairs of the Republic of South Africa, recording the identity of the parents of a child shall be accepted in lieu of an Unabridged Birth Certificate. These instruments shall serve to identify the parents of the child intending to travel through a port of entry of the Republic.

3.4. Parent

  • Unless the context indicates otherwise, the word “parent” includes adoptive parents and legal guardians.

3.5. Parental Consent Affidavit

  • Parental Consent Affidavit is an affidavit which must accompany an Unabridged Birth Certificate or Equivalent Document when any parent is not travelling with his or her child.
  • A South African Embassy in the traveller’s country of residence may be approached to commission the oath or solemn declaration required in the Affidavit free of charge.
  • The Affidavit must not be older than 6 months when presented. The same affidavit will still be valid for the departure or return in relation to the same journey regardless of the period of the journey.
  • A suggested format of the Parental Consent Affidavit is here: ParentalConsentAffidavit

3.6. Unabridged Birth Certificate

  • In South Africa, an Unabridged Birth Certificate (UBC) is an extract from the Birth Register containing the particulars of a minor and those of his or her parent or parents. UBCs are official documents issued by the Department of Home Affairs in terms of the Births and Deaths Registration Act, 1992 (Act No. 51 of 1992). All birth certificates containing the details of a child as well as the parents of the child shall be accepted for the purposes of these Requirements as UBCs , regardless of the country of issue.
  • In the case of countries that do not issue UBCs, an ‘Equivalent Document’ containing the particulars of the child and his or her parent or parents, issued by the competent authority of that country, or an embassy of that country may be used instead of an UBC. A suggested format for such an Equivalent Document is available at here

 

4. DOCUMENTS REQUIRED FOR TRAVEL THROUGH A PORT OF ENTRY OF THE REPUBLIC OF SOUTH AFRICA

4.1 Where both parents are travelling accompanied by one or more of their children, such children have to produce:

  • Valid passports and an UBC or Equivalent Document for each child travelling.

 

4.2. Where only one parent is travelling with a child, (or children), each child has to produce:

  • A valid passport, an UBC or Equivalent Document for each travelling child and the Parental Consent Affidavit from the non-travelling parent whose details are recorded on the UBC or Equivalent Document.

4.3. An unaccompanied minor has to produce:

  • A valid passport; an UBC or Equivalent Document; Parental Consent Affidavit; letter from the person who is to receive the minor in the Republic containing such person’s residential and work address and full contact details in the Republic, a copy of the identity document or valid passport and visa or permanent residence permit of the person who is to receive the minor in the Republic.

4.4. A person who is travelling with a child who is not his or her biological child, such child must produce:

  • A valid passport, an UBC or Equivalent Document and Parental Consent Affidavit.

4.5. A child in alternative care shall produce:

  • A valid passport and a letter from the Provincial Head of the Department of Social Development where the child resides authorising his or her departure from the Republic as contemplated in section 169 of the Children’s Act (Act No. 38 of 2005).

4.6. Explanatory Notes:

  • One of the following documents may be presented in the absence of a Parental Consent Affidavit referred to above:
    • A court order granting full parental responsibilities and rights or full legal guardianship of the child exclusively to the travelling parent ;
    • A court order granted in terms of section 18(5) of the Children’s Act, 2015, (Act No. 38 of 2005) which is a court order granting permission for the child to travel in the event that there is a dispute or no consent forthcoming from the parent/s of a child; or
    • a death certificate of the deceased parent.
  • Where only one parent’s particulars appear on the UBC or equivalent document, no parental consent affidavit is required when that parent travels with the child.
  • In the case of divorce, where custody of a child/children is shared, parental consent by both parents is required.
  • Where a Parental Consent Affidavit is presented, also required are full contact details and copies of the identity documents or passports of the parents or legal guardian of the child.
  • The consent of parents recorded as such on the Unabridged Birth Certificate or Equivalent Document shall be required regardless of the marital status of the parents of the child.

5. INABILITY TO CONSENT DUE TO RECENT DEATH OR MENTAL OR PHYSICAL DISABILITY:

5.1. Where any parent/s recorded in an UBC, or equivalent document, are unable to consent to the travel by a child due to recent death, or mental or physical disability, persons acting on behalf of the child/children may apply for a special dispensation in lieu of the parental consent affidavit by directing a request and full motivation, together with all supporting documents (example, treating medical practitioners certificate), to the Office of the Director-General of Home Affairs, at the following e-mail address:  consent@dha.gov.za

5.2. Explanatory Note:

  • This dispensation only applies to incapacity, and does not apply where a parent is either unwilling to consent or unable to be located due to separation or divorce.
  • Where a parent refuses to give consent, a court order in terms of section 18(5) of the Children’s Act, 2005 (Act No. 38 of 2005), may be presented in lieu of such parental consent.
Service Tariff
Identity Document: Issuing of first document. FREE
Identity Document: Re-issuing, provided that the re-issuing of identity documents is free of charge in those cases where an identity document was issued and the forename is repeated as a surname in the document, if the Department did not insist on the application for insertion of the surname at the time of the initial application, and when a new identity document is issued to a former TBVC-citizen to replace his old South African identity document classifying him as a non-South African citizen. R140.00
Temporary Identity Certificate: Issuing of a Temporary Identity Certificate (TIC). R70.00
First issue of an Unabridged Birth Certificate.

First issue of an abridged Death or Marriage Certificate.

FREE
Issuing of an Unabridged Birth, Death or Marriage Certificate, or a reproduction of the relevant register or a reproduction of any supporting documentation which is coupled to the register concerned, as well as verification of information from birth, marriage and death registers with regard to any individual, provided that where such reproduction or verification is required for official purposes by a Government institution within the meaning of serial number 11, it will be FREE of charge. R75.00
Issuing of an abridged computer printed or handwritten birth, death or marriage certificate, provided that no fees are payable for the issuing of the prescribed certificate on registration of birth, death or marriage. R20.00
Application for any amendment to the birth register of any person including the noting of the fact of adoption in the birth register of a person i.r.o the Child Care Act, 1983, but excluding the re-registration of a birth i.r.o. section 11 of the Births and Deaths Registration Act, 1992, which is free of charge. R70.00
Application for any change of the forenames or surname of a minor (Sections 24 and 25 of Act 51 of 1992). R70.00
Application for the changing of a major’s fornames in the birth register (Section 24 of Act 51 of 1992). The insertion of a major’s surname in the birth register, however, is free of charge if his identity document was issued with the forename repeated as a surname. The subsequent re-issuing of such a person’s identity document is also free of charge. R140.00
Application by a major to assume a different surname (provided that, should the applicant be lawfully married, the amount also includes the applicantion of his spouse as well as thoase of any minor children, or if the applicant is a divorced female or widow, it also includes the application of her minor children, if any)(Section 26 of Act 51 of 1992) R325.00
Issuing of a duplicate confirmation of the change of a major’s forenames and/or surname R70.00
Letter of confirmation of marital status R50.00

 

First application for Tourist Passport R400.00
Re- apply must bring old passport copy R400.00
Re-apply with lost passport R800.00
Re-apply with passport that is full – must bring full passport R400.00
Re-apply with passport that is full – but passport is lost R800.00
Re-apply for passport with 3 pages left – must bring passport R400.00
Re-apply for passport with 3 pages left  – but passport is lost R800.00
First time application for Maxi Tourist Passport R600.00
Re-apply for Maxi Toursit Passport – passport lost or not present R1200
Re-apply for Maxi Tourist Passport that is full – must present old Passport R600
Have a Tourist Passport and just got married and applies for new surname or marriage surname on passport – must present passport with old surname R400
Just married and and has changed surname – but old Passport is lost or not present R800
Has old Tourist Passport and applies for second passport – must present old passport to carry two passports R400
Official Passport (including official emergency passport) or crewmember certificate, and a temporary passport issued for official purposes. FREE
Crew Member Certificate R350.00
Naturalization application and issue of original citizenship certificate R300.00
Issuing of duplicate citizenship certificate (including application for certificates issued in terms of section 16 of Act 88 of 1995) as well as confirmation (To whom it may concern) R90.00
Resumption of SA citizenship, in terms of section 13 of Act 88 of 1995 R300.00
Retention of SA citizenship, in terms of section 6(2) of Act 88 of 1995 R300.00
Retrospective exemption in terms of section 26(4) of the South African Citizenship Act, 1995, from the loss of South African citizenship. R300.00

 

The furnishing of information from the Population Register on magnetic tape or similar format in accordance with the provisions of section 21 of the Identification Act, 1997 (Act 68 of 1997) R480.00 requested for every 5000 persons or for portion thereof.
Furnishing of information from the Population Register for official purposes to any Department of State, Local Authority or Statutory Body. Provided that the prescribed fees for abridged or unabridged certificates shall be payable if such certificates are requested. FREE
Frame of four black and white photos taken for ID applications. R40.00
Klerksdorp Weather
15°
light rain
humidity: 89%
wind: 2m/s WNW
H 14 • L 14
29°
Sun
30°
Mon
29°
Tue
29°
Wed
Weather from OpenWeatherMap